Approved February 2014
Name and Objectives
SECTION 1. The name of the club shall be Northstar
Irish Wolfhound Club.
SECTION 2. The objectives of the specialty club shall be:
encourage and promote quality in the breeding of purebred Irish Wolfhounds and
to do all possible to bring their natural qualities to perfection;
urge members and breeders to accept the standard of the breed as approved by
The American Kennel Club as the only standard of excellence by which shall be
(c) to do
all in its power to protect and advance the interests of the breed by encouraging sportsmanlike conduct at all times including at
• lure coursing
conduct sanctioned matches,
• lure coursing
any other event for which the club is eligible under the Rules and Regulations
of The American Kennel Club.
3. The club shall
not be conducted or operated for profit and no part of any profits or remainder
or residue from dues or donations to the club shall inure to the benefit of any
member or individual.
4. The members of
the club shall adopt and may from time to time revise such bylaws as may be
required to carry out these objects.
SECTION 1. Eligibility.
There shall be two (2) types of
membership open to all persons 18 years of age and older who are in good
standing with The American Kennel Club and who subscribe to the purposes of
this Club - Regular and Associate.
- Enjoys all club privileges including the right to vote and hold office.
Associate - Entitled to all club privileges except voting and
office holding (offered to individuals who live outside of the club’s area;
also offered to individuals who live in the club’s area but are not active).
There shall also be Junior
children 9-17 years of age; a non-voting/non-office holding membership which
may automatically convert to a Regular membership at age 18.
While membership is to be
unrestricted as to residence, the club’s primary purpose is to be
representative of the breeders and exhibitors in its immediate area.
SECTION 2. Dues. The annual dues for Individual/Regular
Membership shall not exceed $30.00 per year and the Associate Membership $25.00
per year, payable on or before the 1st day of July of each year. No member may vote whose dues are not paid
for the current year. During the month
of May the Treasurer shall send to each member a
statement of dues for the ensuing year.
SECTION 3. Election to
Membership. Each applicant for
membership shall apply on a form as approved by the Board of Directors and
which shall provide that the applicant agrees to abide by the constitution and
bylaws and the rules of The American Kennel Club. The application for Individual/Regular
Membership shall state the name, address, email and telephone number of the
applicant and Individual/Regular Membership shall carry the endorsement of two
members in good standing. Accompanying
the application, the prospective member shall submit dues payment for the
All applications are to be
filed with the Secretary and each application is to be read at the first Board
meeting of the club following its receipt.
At the next Board meeting the application will be voted upon and affirmative
votes of two-thirds of the members present and voting by secret ballot at that
meeting shall be required to elect the applicant.
Applicants for membership who
have been rejected by the club may not reapply within six months after such
SECTION 4. Termination of Membership. Memberships may
resignation. Any member in good
standing may resign from the club upon written notice to the Secretary, but no
member may resign when in debt to the club.
Obligations other than dues are considered a debt to the club and must
be paid in full prior to resignation.
lapsing. A membership will be considered
as lapsed and automatically terminated if such member’s dues remain unpaid
sixty (60) days after the first day of the fiscal year; however, the Board may
grant an additional sixty (60) days of grace to such delinquent members in
meritorious cases. In no case may a
person be entitled to vote at any club meeting whose dues are unpaid as of the
date of that meeting.
expulsion. A membership may be terminated
by expulsion as provided in Article VI of these bylaws.
Meetings and Voting
SECTION 1. Club Meetings. Meetings of the
club shall be held at least six (6) times per year in or within the greater
Twin Cities/Minneapolis/St. Paul area at such hour and place as may be
designated by the Board of Directors.
Written notice of each such meeting shall be mailed by the Secretary at
least ten (10) days prior to the date of the meeting. The quorum for such meetings shall be twenty
(20%) percent of the members in good standing.
SECTION 2. Special Club
Meetings. Special club meetings may be
called by the President, or by a majority vote of the members of the Board who
are present and voting at any regular or special meeting of the Board; and
shall be called by the Secretary upon receipt of a petition signed by five (5)
members of the club who are in good standing.
Such special meetings shall be held in or within the greater
Minneapolis/St. Paul area at such place, date and hour as may be designated by
the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be
mailed by the Secretary at least ten (10) days and not more than fifteen (15)
days prior to the date of the meeting, and said notice shall state the purpose
of the meeting, and no other club business may be transacted there at that
meeting. The quorum for such a meeting
shall be twenty (20%) percent of the members in good standing.
SECTION 3. Board
Meetings. Meetings of the Board of
Directors shall be held at least six (6) times per year in Minneapolis/St. Paul
or within the greater Twin Cities area at such hour and place as may be
designated by the Board. Written notice
of each such meeting shall be mailed by the Secretary at least five (5) days
prior to the date of the meeting. The
quorum for such a meeting shall be a majority of the
Board may conduct its business, other than in person meetings, only via
teleconference and videoconference.
Board business cannot be conducted via email/telephone/mail.
SECTION 4. Special
Board Meetings. Special meetings of
the Board may be called by the President; and shall be called by the Secretary
upon receipt of a written request signed by at least three members of the
Board. Such special meetings shall be
held in Minneapolis/St. Paul or within the greater Twin Cities area at such
place, date, and hour as may be designated by the person authorized herein to
call such meeting. Written notice of
such meeting shall be mailed by the Secretary at least five days and not more
than ten (10) days prior to the date of the meeting. Any such notice shall
state the purpose of the meeting and no other business shall be transacted
thereat. The quorum for such a meeting
shall be a majority of the Board.
SECTION 5. Voting. Each member in good standing whose dues are
paid for the current year shall be entitled to one vote at any meeting of the
club at which he is present. Proxy voting
will not be permitted at any club meeting or election.
Directors and Officers
SECTION 1. Board of
Directors. The Board shall be
comprised of the officers and two (2) other persons, all of whom shall be
members in good standing and all of whom shall be elected for two-year terms at
the club’s annual meeting as provided in Article IV and shall serve until their
successors are elected. General
management of the club’s affairs shall be entrusted to the Board of Directors.
SECTION 2. Officers. The club’s officers, consisting of the
President, Vice President, Secretary and Treasurer, shall serve in their
respective capacities both with regard to the club and
its meetings and the Board and its meetings.
President shall preside at all meetings of the club and of the Board, and shall
have the duties and powers normally appurtenant to the office of President in
addition to those particularly specified in these bylaws.
Vice President shall have the duties and exercise the powers of the President
in case of the President’s death, absence or
Secretary shall keep a record of all meetings of the club and of the Board and
of all matters of which a record shall be ordered by the club; have charge of
the correspondence, notify members of meetings, notify new members of their
election to membership, notify officers and directors of their election to
office, keep a roll of the members of the club with their addresses, and carry
out such other duties as are prescribed in these bylaws.
Treasurer shall collect and receive all moneys due or belonging to the club.
Moneys shall be deposited in a bank designated by the Board, in the name of
the club. The books shall
at all times be open to inspection by the Board and a report shall be
given at every meeting on the condition of the club’s finances and every item
of receipt or payment not before reported; and at the annual meeting an
accounting shall be rendered of all moneys received and expended during the
previous fiscal year. The Treasurer
shall be bonded in such amount as the Board of directors shall determine.
offices of Secretary and Treasurer may be held by the same person,
in which case the Board shall be comprised of five (5) persons.
SECTION 3. Vacancies. Any vacancies occurring on the Board or
among the offices during the year shall be filled until the next annual
election by a majority vote of the members of the Board at its first regular
meeting following the creation of such vacancy, or at a special Board meeting
called for that purpose; except that a vacancy in the office of President shall
be filled automatically by the Vice President and the resulting vacancy in the
office of Vice President shall be filled by the Board.
The Club Year, Annual Meeting, Elections
SECTION 1. Club
Year. The club’s fiscal year shall
begin on the first day of July and end on the last day of June.
The club’s official year
shall begin immediately at the conclusion of the election at the annual meeting
and shall continue through the election at the next annual meeting.
SECTION 2. Annual
Meeting. The AGM (Annual General
Meeting) shall be held in the month of June at which officers and directors for
the ensuing year shall be elected by secret ballot from among those nominated
in accordance with Section 4 of this Article.
They shall take office immediately upon the conclusion of the election
and each retiring officer shall turn over to the successor in office all
properties and records relating to that office within 30 (thirty) days after
SECTION 3. Elections. The nominated candidate receiving the
greatest number of votes for each office shall be declared elected. The nominated candidates for other positions
on the Board who receive the greatest number of votes for such positions shall
be declared elected.
SECTION 4. Nominations.
No person may be a candidate in a
club election who has not been nominated.
During the month of February, the Board shall select a Nominating
Committee consisting of three members and two alternates, not more than one of
whom may be a member of the Board. The
Secretary shall immediately notify the committeemen and alternates of their
selection. The Board shall name a
chairman for the committee and it shall be such person’s duty to call a
nominating committee meeting, which shall be held on or before April 1. The Secretary shall mail written notice of
the nominated candidates to each member at least two (2) weeks prior to the May
meeting at which additional nominations can be made.
(a) The committee shall nominate no more
than two candidates for each office (and for Delegate, who may, but need not
be, an officer or director of the club) and positions on the Board. After securing the consent of each person so
nominated, the committee shall immediately report their nominations to the
Secretary in writing. No person may be a
candidate for more than one position.
cannot be made at the annual meeting or in any manner other than as
provided in this Section.
SECTION 1. The Board may
each year appoint standing committees to advance the work of the club in such
matters as dog shows, obedience trials, trophies, annual prizes, membership,
and other fields which may well be served by committees. Such committees shall always be subject to
the final authority of the Board.
Special committees may also be appointed by the Board to aid it on particular projects.
SECTION 2. Any committee
appointment may be terminated by a majority vote of the full membership of the
Board upon written notice to the appointee; and the Board may appoint
successors to those persons whose services have been terminated.
SECTION 1. American
Kennel Club Suspension. Any member
who is suspended from any of the
privileges of the American Kennel Club automatically shall be suspended from
the privileges of this club for a like period.
SECTION 2. Charges. An individual member may prefer charges
against another individual member for alleged misconduct prejudicial to the
best interests of the club. Written
charges with specifications must be filed in duplicate with the Secretary
together with a deposit of $25.00 which shall be forfeited if such charges are
not sustained by the Board following a hearing.
The Secretary shall promptly send a copy of the charges to each member
of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the
charges, if proven, might constitute conduct prejudicial to the best interests
of the club. If the Board considers that
the charges do not allege conduct which would be prejudicial to the best
interests of the club, it may refuse to entertain jurisdiction. If the Board entertains
jurisdiction of the charges, it shall fix a date for a hearing by the Board not
less than three weeks nor more than six weeks thereafter. The Secretary shall promptly send one copy of
the charges and the specifications to the accused member by registered mail
together with a notice of the hearing and an assurance that the defendant may
personally appear in his own defense and bring witnesses if he wishes.
SECTION 3. Board
Hearing. The Board shall have
complete authority to decide whether counsel may attend the hearing, but both
complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing
all the evidence and testimony presented by complainant and defendant, the
Board may by a majority vote of those present reprimand or suspend the
defendant from all privileges of the club for not more than six months from the
date of the hearing. And, if it deems
that punishment insufficient, it may also recommend to the membership that the
penalty be expulsion. In such case, the
suspension shall not restrict the defendant’s right to appear before his fellow
members at the ensuing club meeting which considers the Board’s
recommendation. Immediately after the
Board has reached a decision, its finding shall be put in written form and
filed with the Secretary. The Secretary,
in turn, shall notify each of the parties of the Board’s decision and penalty,
SECTION 4. Expulsion. Expulsion of a member from the club may
be accomplished only at a meeting of the club following a Board hearing and
upon the Board’s recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or
special meeting of the club to be held within 60 days but not earlier than 30
days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of
appearing in his own behalf, though no evidence shall be taken at this
meeting. The President shall read the
charges and the Board’s finding and recommendation, and shall invite the
defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot
on the proposed expulsion. A two-thirds
(⅔) vote of those present and voting at the meeting shall be necessary
for expulsion. If expulsion is not so
voted, the Board’s suspension shall stand.
SECTION 1. Amendments to
the constitution and bylaws may be proposed by the Board of Directors or by
written petition addressed to the Secretary signed by 20 percent of the membership
in good standing. Amendments proposed by
such petition shall be promptly considered by the Board of Directors and must
be submitted to the members with recommendations of the Board by the Secretary
for a vote within three months of the date when the petition was received by
SECTION 2. The
constitution and bylaws may be amended by a ⅔ secret vote of the members
present and voting at any regular or special meeting called for the purpose,
provided the proposed amendments have been included in the notice of the
meeting and mailed to each member at least two weeks prior to the date of the
SECTION 1. The club may be
dissolved at any time by the written consent of not less than ⅔ of the
members in good standing. In the event
of the dissolution of the club other than for purposes of reorganization
whether voluntary or involuntary or by operation of law, none of the property
of the club nor any proceeds thereof nor any assets of the club shall be
distributed to any members of the club, but after payment of the debts of the
club its property and assets shall be given to a charitable organization for
the benefit of dogs selected by the Board of Directors.
Order of Business
SECTION 1. At meetings of
the club, the order of business, so far as the character and nature of the
meeting may permit, shall be as follows:
Minutes of last meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of committees
Election of officers and Board (at annual meeting)
Election of new members
SECTION 2. At meetings of
the Board, the order of business, unless otherwise directed by majority vote of
those present, shall be as follows:
Reading of minutes of last meeting
Report of Secretary
Report of Treasurer
Reports of committees
SECTION 1. The rules
contained in the current edition of “Robert’s Rules of Order, Newly Revised,”
shall govern the club in all cases to which they are applicable and in which
they are not inconsistent with these bylaws and any other special rules of
order the club may adopt.